COUNTY OF SAN MATEO

ENVIRONMENTAL SERVICES AGENCY

PLANNING AND BUILDING DIVISION

DATE: November 26, 2001
TO: Development Review Staff
FROM: Sara Bortolussi, Planner III
SUBJECT: North Fair Oaks Council Referral and Noticing Procedures

The following outlines the procedure for project referrals to the North Fair Oaks Community Council. This is in an effort to expedite reviews by the Council as well as keep the neighborhood informed about new projects. If you have a project that needs to be referred to the North Fair Oaks Community Council, adhere to the following procedure:

1. Planners send out the entire referral package (plans and applications) to all members of the Council (large set to the President, reduced set to remaining members)

2. The referrals must be sent prior to the NFOCC subcommittee meeting, which is the fourth Thursday of every month.

3.At the subcommittee meetings, Planning representative and the Council will decide which items will be placed on the following months full council agenda.

4. The President of the Council will make sure those items are on the agenda and the planning representative will let the project planner know if their item will be on the next month's agenda.

5. Project planner then sends out a notice (see attached as well as the notice is located in the P drive in Word), to property owners within 300 feet, informing those neighbors that the project will be discussed and evaluated by the NFOCC at the next meeting. This notice must be sent 10 days prior to the full Council Meeting, which is every third Thursday of every month.

6. The Council will review the project at their full Council meeting. If a recommendation is made, the President will then send the Project Planner a written letter detailing the recommendation of the Council.